How To Get More Done With Time Blocking

November 21, 2019 . Productivity

Time

Are you struggling to meet deadlines with about a million things to do? Don’t worry; it happens to all of us! In this post I’ll be explaining some of my favourite hacks on time management and increasing productivity.

So get out your notebooks and let’s get started!

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What Is Time Blocking?

If you’re into productivity like me, you’ve probably heard the phrase “Time Blocking” and wondered what it is. Luckily I’m here to tell you!

To sum it for you, time blocking is the management of your time, and the way you arrange your tasks throughout the week.

You do specific tasks for specific amounts of time – for example an hour block.

You can basically block out time for specific tasks that you need to get done.

Why Start Time Blocking?

When you use time blocking you are much more focused, have fewer distractions and can completely eliminate procrastination. Procrastination is when you delay something that you know you are supposed to do. Procrastination is also the enemy of productivity.

Without procrastination it is so much easier to plan your week and increase your productivity.

When I first started, the concept of time blocking seemed silly to me but now I know that I would be lost without it. It helped me get so much more done in less time.

Before You Start

There are a few basic steps before you start blocking your time. So stay tuned for these three easy steps!

-Use a Calendar

You can use any calendar that you prefer (personally I prefer planning by hand and using a notebook) but plenty people like to do it on their computers and if so I would definitely recommend Google calendar. If you don’t already have a Google account you can Register Here.

-Transform all your to Do List items into Results Items

Instead of writing down what you want to do this week, why not write down what kind of results you want. It is so much more specific and can help you to pin point exactly what you want.

 

For Example:

  • To Do – Work on Website
  • Results – Finish home page
  •  

It is always better to go with specific and measurable results rather than a To Do List, because at the end of the day “work on website” could mean a number of things such as just changing a header when you really meant to finish your home page.

-Categorize Related Items

The next step is to categorize all the results you would like under certain categories. For example all the content related items like post on Instagram or YouTube would go under the content creation tab. You can also include some of the activities that you would like to do in your free time so it’s not too much work and no fun.

 

Here are some category examples:

  • -Fitness and Health-
  • -Family Time-
  • -Content Creation-
  • -School-
  • -House Maintenance-

How to Time Block

We’re finally getting to the good stuff. In the next few steps I’m going to explain to you how I block my time and how to increase your productivity so pay close attention.

-Start Off With a New Week

It’s always easier to follow your planner when you start the week off right. Having a clean calendar can give you an open mind and new perspective to plan your week.

-Select Time Schedules

Next what I usually do is decide how much time I’m going to spend on each of the items on my list. This can give you an idea of which activities are most important and are going to take the longest.

-Work out Your Morning Routine

The first thing I add to my calendar is my morning routine. I usually start off by adding which time I would like to wake up each day which is usually about 05:30.

Because I have to go to school at about 07:00 I usually keep my morning routine quite short.

-Add your main events

I then add the basic events such as the 9-5 and I selected the repeat option from Monday-Friday. (I don’t have school because of spring break)

-Add your morning time blocks

I usually do different tasks depending on what day it is.

Mondays and Thursdays are my content creation days. That’s when I write blog posts, shoot YouTube videos and take Instagram videos.

Tuesdays are my strategy days when I focus on my goals and strategy for my business.

Wednesdays I spend all my time on email marketing.

Fridays are my relax days when I work on the smaller details that need my attention like creating pins, answering comments etc.

-Add your evening routine time blocks

I have different evening schedules, but I make sure to take time to workout as well as have some free time.

I also make time for some final admin tasks such as social Medias and answering emails. I usually divide between admin tasks and learning skills like taking courses on new things listening to podcasts etc.

Do What’s on Your Calendar

It’s always a good thing to have your week planned out and your time blocked, but it was all for nothing if you don’t follow through and stick to your planner. It’s not always easy, but it’s worth it!

Before You Go

I sincerely hope you enjoyed this post and that it has helped you to get a little step closer to your goals. Off you go on your new time blocking adventures!

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Hi I'm Jade!

I’m the autor of Jade’s Journal, a personal development and productivity blog designed to help you achieve your biggest goals and your wildest dreams.

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